Privacy Policy
Introduction
This Privacy Policy explains how Saif FM (“we”, “our”, or “us”) collects, uses, and protects your personal data in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. This policy applies to all individuals whose data we process, including job candidates, employees, contractors, and clients.
Data Controller
Saif FM, located in London, United Kingdom, is the data controller for your personal data. We are committed to ensuring that your privacy is protected and that we comply with all relevant data protection legislation.
1. Information We Collect
We collect the following types of personal information:
Contact Information: Name, address, email address, phone number.
Employment Data: CV, qualifications, work history, references, and employment status.
Financial Data: Bank account details for payment processing.
Special Categories of Data: Health information, criminal background checks (where applicable).
2. How We Use Your Data
We use your personal data for the following purposes:
To Provide Services: To match candidates with job opportunities, assign staff to contracts, and manage client relationships.
Compliance: To meet legal and regulatory requirements, including employment law and health and safety obligations.
Payments: To process wages, contractor fees, and client invoicing.
Marketing: With your consent, we may send you marketing information about job opportunities or services we provide.
3. Sharing Your Data
We do not share your personal data with third parties except where necessary to provide our services or comply with legal obligations. This may include sharing data with:
Clients: For staff placement purposes.
Third-Party Service Providers: For payroll processing, IT support, or legal advice.
Authorities: When required by law, such as for tax reporting or criminal background checks.
4. Data Retention
We retain personal data only as long as necessary for the purpose for which it was collected.
Employee Data: Retained for at least 6 years after employment ends, in line with UK employment law.
Job Applicant Data: Retained for 12 months if you are unsuccessful in your application.
5. Your Rights
Under the GDPR, you have the following rights regarding your personal data:
Right to Access: Request a copy of your personal data.
Right to Rectification: Correct inaccurate or incomplete data.
Right to Erasure: Request deletion of your data in certain circumstances.
Right to Restrict Processing: Limit how your data is used.
Right to Object: Object to certain processing activities, such as direct marketing.
Right to Data Portability: Request your data in a structured, commonly used, and machine-readable format.
For more information or to exercise your rights, please contact us at info@mmschoolwear.com
6. Security
We take appropriate measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. This includes using encryption, access controls, and regular security audits.
7. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be communicated to you via email or posted on our website.